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Warranty Expense Journal Entry

The debit warranty expense is recorded as an expense to the business, reducing the net income. The credit warranty payable is recorded as a liability, representing an obligation to provide service or parts in the event of product defects or malfunctions. Recordation of funds allocated for a product warranty is reflected in a journal entry that debits warranty expense and credits warranty payable.

Recording the expense and the liability as an adjusting journal entry. Next, calculate the cost of replacing those potentially defective water bottles. Besides, the extended warranties do not fit under the criteria of capitalization of asset cost under IAS. A warranty is the promise of the manufacturer or vendor to the buyer; therefore, it will be an expense for the company if a warranty is claimed. By giving different types of warranties, the brands and manufacturers convey a message that their products are up to the mark, and they are so confident about it that they won’t mind giving a replacement. Similarly, based on previous experience, the company can generally calculate how high the warranty expense will be.

Also, the company honored warranty contracts on 45 products at the total cost of $2,700 during 2022. With the prior experiences and historical information, the company expects 5% of products sold to be defective and the average repaired cost for the products will be $60 per unit. Mr. A purchases the warranty on the same day that he purchase the phone.

We will talk about the accounting treatment in detail in the following sections. They do not need to record warranty expenses as there is no warranty cost in the purchase. The customer does not record any expense related to normal warranty as it is part of the product.

Service type warranty journal entries

As a part of normal sales terms, Alexander offers a warranty option to its customers separately, which ensures that cars are free from defects and operate according to their given specifications. If a customer is what is a good return on investment given the choice to purchase a product with or without a warranty then the warranty is termed as ‘separately priced’. In this adjusting entry, the change in the expense is not recorded in the period of the sale.

  • The car manufacture provides insurance for the new car for one year.
  • Rather, it is disclosed in the notes only with any available details, financial or otherwise.
  • This financial recognition and disclosure are recognized in the current financial statements.
  • Such service-type warranties are revenue for the seller and will be recorded at the time of sale.
  • I assume you need to value the returned water bottle before it is fixed, then capitalize the labor/materials that are required to get the bottle back to the appropriate condition.
  • On 01 Jan 202X+1, XYZ has purchased the extended warranty for $ 1,200 to cover the repair for one year.

The product’s Warranty is a promise given to the customer that there will be no problems with it, and those that are damaged will be repaired or replaced at no charge. As you may know, such promises usually last for a specific period, such as a year, three years, or five years. Do not confuse standard warranties with extended warranties that consumers purchase for an additional fee.

And after some time, company A received claims of $23,000, and they all are covered under the company’s warranty claim policy. The debit impact of the transaction is the removal of the deferred liability/unearned Warranty as the business no longer needs to meet the future commitment. Similarly, the credit impact increases the profit in the income statement as liability has been removed from the books of the account. When the cash outflow occurs, the debit is to accrued warranty and the credit is to cash. There is no income statement impact when the warranty claim is paid. According to the new revenue recognition guidance, sellers or companies must distinguish between assurance and service type warranties.

A warranty liability is a liability account in which a company records the amount of the repair or replacement cost that it expects to incur for products already shipped or services already provided. This can be a significant liability for more complex products that are subject to breakage. The warranty that we give to the customer is a type of contingent liability that we usually need to make the provision for. To record the liability, the company would debit warranty expense and credit accrued warranty, which is a liability on the balance sheet. The purpose of this is to record the cost of the warranty in the same period that the revenue is recognized. Overall, the tax treatment of warranty expenses depends on the company’s accounting practices and the accurate estimation of future costs.

Four Potential Treatments for Contingent Liabilities

Liquidity measures evaluate a company’s ability to pay current debts as they come due, while solvency measures evaluate the ability to pay debts long term. One common liquidity measure is the current ratio, and a higher ratio is preferred over a lower one. This ratio—current assets divided by current liabilities—is lowered by an increase in current liabilities (the denominator increases while we assume that the numerator remains the same). This second entry recognizes an honored warranty for a soccer goal based on 10% of sales from the period.


For instance, in the example above, the 30 defective products which are equivalent to 3% of 1,000 units are usually determined based on past experiences. This is usually a reasonable estimation as the companies providing the warranty usually have sufficient past data to prove their estimation. We have discussed all the aspects of warranties, types, nature, accounting treatment, and the perspective of buyer and seller. For the business entities purchasing the products with warranties, one of the most staggering questions is whether to treat the warranty as an operating expense or add it to the asset’s value.

Journal entry for warranty expense

As you’ve learned, not only are warranty expense and warranty liability journalized, but they are also recognized on the income statement and balance sheet. The following examples show recognition of Warranty Expense on the income statement Figure 12.10 and Warranty Liability on the balance sheet Figure 12.11 for Sierra Sports. Another way to establish the warranty liability could be an estimation of honored warranties as a percentage of sales. In this instance, Sierra could estimate warranty claims at 10% of its soccer goal sales. For example, Sierra Sports has a one-year warranty on part repairs and replacements for a soccer goal they sell.

What is the journal entry to record a warranty liability?

It could also be determined by the potential future, known financial outcome. What are the journal entries if you are refurbishing the returned water bottles? I assume you need to value the returned water bottle before it is fixed, then capitalize the labor/materials that are required to get the bottle back to the appropriate condition.

Assurance-Type Warranties

Consider the company XYZ Ltd. has sold 15 products for $150,000 during September, including a five-year warranty for repairs. Based on experience, the average cost of the repairs over the warranty period is estimated to be 10% of the sale price. The warranty expense journal entry can be used to compare the actual cost of the warranty against the estimated cost. This comparison will provide an indication of how accurate the initial estimates were and if any adjustments need to be made.

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